Introductions
Business cards need a master layout and a reliable way to update staff details. Record who needs cards and the quantity for each version.
Business stationeryOne brand.
One brand.
Across the everyday details.
Business cards, correspondence and office print should look like they belong to the same organisation. Plan a coordinated set instead of treating each item as a separate design exercise.
Start with a stationery inventory.
List what the team really uses and confirm which items are available to produce.
Card artwork guide
Correspondence
For letterheads and related documents, establish the logo position, contact details and the space the team needs for the actual message.
Enclosing and presenting
Discuss envelopes, folders or other supporting items your correspondence requires. Share the required dimensions and confirm product availability before designing the set.
Build a master artwork pack.
Consistency comes from using the same approved references.
Brand references
- The current logo in suitable artwork quality
- Approved colours and typography
- Correct legal business name and contact details
- Examples of the intended finished appearance
Production references
- A separate specification for each item
- Single- or double-sided requirements
- Paper and finishing preferences
- Quantities, variants and destination breakdown
Make the next order easier to identify.
Give each version an owner.
When a phone number, address or staff role changes, update the master file and retire the previous version from your working folder. Include a version date when handing over revised artwork.
For recurring orders, record the specification that was approved, not just the filename. A visual match depends on the paper and finish as well as the design.
Do a set-wide proof check.
Compare the items together: logo scale, readable contact information, colour appearance and paper feel. A design can look consistent on screen but different when printed on different materials.
Brief the whole set in one enquiry.
Share the item list, artwork status, quantities and required locations so the team can confirm a coordinated quotation.